1. Relationship to Terms of Use
This Privacy Policy should be read in conjunction with the SafeToMediate™ Terms of Use. Both
documents govern use of the platform and are intended to operate together as a unified legal
framework.

2. Information We Collect

We collect:

• Professional account data (name, email, role, organization)
• Assessment and intake data entered by authorized users
• Technical data (IP address, device, usage logs, cookies)

How We Use Information

We use data to:

• Provide and operate the SafeToMediate™ platform
• Support structured risk screening and decision-support tools
• Maintain system security and access controls
• Support institutional and licensed implementations
• Comply with legal obligations

4. Data Sharing
We do not sell data.

We may share data only with:

• Authorized institutional partners
  Service providers supporting system infrastructure
  Legal authorities when required by law

5. Data Security

We implement:

• Encryption in transit and at rest
• Role-based access controls
• Secure hosting environments
• Audit logging where applicable

No system is fully secure, and users acknowledge inherent risk.

6. HIPAA / Clinical Context Clarification

SafeToMediate™ is not a HIPAA-covered entity unless operating within a covered healthcare
system.

Users are responsible for ensuring compliance with applicable professional and regulatory
obligations.

7. Data Retention
We retain data only as long as necessary for:

• system functionality
• institutional requirements
• legal compliance

8. User Rights
Authorized users may request:

• access
• correction
• deletion (where applicable)
• account termination

9. Cookies and Tracking
Used only for:

• authentication
• system performance
• security monitoring

10. Children’s Privacy
Platform is restricted to users 18+ and professional users only.

11. Contact

SafeToMediate™
Email: info@safetomediate.com